Coaches & Clients
Every relationship, one timeline.
From the first DM to a years-long athlete file — capture, convert, and coach every relationship without a spreadsheet on the side.
Lead capture
Forms that fill your pipeline for you
Build a custom intake form, put the link in your bio, and let prospects come to you. Each form has its own capture and processing — submissions land in your pipeline with their answers attached, tagged by which form sent them.
- Link-in-bio style page with your handle
- Every form tracks its own leads and conversion
- Triage strip: new to contact, follow-ups due, trials
- Call, text, or convert a lead in one tap
Shadow clients
Their first login already has everything
Build a client's whole world before they sign up — program, schedule, package. Hand them a personal claim code and it all merges into their real account the moment they join.
- Pre-build programs and schedules for people who haven’t signed up yet
- Personal claim codes merge everything on day one
- One invite code per account — coach or client — with attribution tracked
Organization
Tags that do real work
Tag clients however you think — “6 am crew,” “meet prep,” “online.” Tags drive group messages, member group sessions, and check-in assignments, so organizing once pays off everywhere.
- Message a whole tag at once
- Assign check-in templates by tag
- Waivers signed in-app before training
- On/off-season tracking per athlete
Families
Guardians, minors, and the handoff at 18
Parents get linked accounts with real oversight and an audit trail. When the athlete turns 18, the account hands over automatically — no support ticket, no awkward migration.
- Guardian-managed accounts for youth athletes
- Every guardian action logged
- Automatic unlock on the 18th birthday
Common questions
Can I capture leads from Instagram or my website into Raelan?
Yes. Build a custom intake form, drop the link in your bio or embed it on your site, and every submission lands in your pipeline with the person’s answers attached — each form tracks its own captures and processing.
Can I set up a client before they ever sign up?
Yes — that’s a shadow client. Build their program, schedule, and packages first; hand them a personal claim code, and their first login already has everything in place.
Does Raelan support minor athletes and parents?
Guardian accounts link parents to their kids with full oversight and an audit trail — and the account automatically hands over to the athlete at 18.
How do waivers work?
Write your liability waiver once in settings; clients sign in-app before training. No printing, no chasing signatures.
Founding members get everything. Free.
Every feature, the full platform, while we roll out access — and founding terms locked in when billing turns on.
Takes 30 seconds. You'll join the waitlist for the beta.